纵腾集团旗下云途物流因全球业务快速发展，现需要在英国子公司招聘：行政&物流专员
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Admin and Logistics Officer
Based in UK
A full-time position is currently available for an Admin and Logistics Officer with strong administrative
skills and the ability to handle multiple priorities and meet tight deadlines with minimal supervision.
Excellent communication and organizational skills are essential, as is proficiency with MS Office Suite
and general computer skills.
Responsibilities:
Reports and Communication:
Word process all documents and reports;
Assist Team Leader, managers and other Program team members with correspondence, mail
registration and filing;
Format, design and prepare documents for printing and copying, upon final approval of the Team
Leader and/or Head of Operations and Finance;
Keep all reports filed systematically in both electronic and hardcopy formats.
Coordination and Logistics:
Ensure all project administrative activities are coordinated effectively;
Coordinate workshop/training events as required, including hotel liaison, participant confirmation,
invitations, travel arrangements, supplies and materials, equipment hire and providing point of
contact support for participants at events;
Coordinate and provide logistical support for Project activities, including travel arrangements, visas,
field visits, counterpart visits;
Provide administrative support to team members;
Review supplier contracts and contracts for terms and conditions.
Scheduling and Meetings
Coordinate meeting arrangements, including informing team members, booking meeting rooms
and keeping management/staff calendars updated;
Track staff travel and leave plans and records to ensure all staff members are kept informed of
team location and availability;
Schedule and coordinate vehicles and drivers, including driver booking schedules;
Support the Head of Operations and Finance with timesheets.
Front Desk
Answer and forward calls efficiently and professionally and check general voicemail;
Receive visitors in a professional manner;
Maintain office supplies inventory, including toner for office equipment (printers, fax,
photocopiers) as well as kitchen supplies;
Record and prepare minutes from staff meetings.
Job requirements:
Minimum Experience:
Minimum 1 year of experience in a similar role;
Fluent in Mandarin (written and spoken) and full working proficiency in English (written and
spoken);
Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g. Section
breaks, table of contents, inserting PDF’s, etc.);
Advanced filing skills (both electronic file management and hardcopy filing protocols).
Essential Skills:
Quality (accurate, precise, thorough, complete, attention to detail);
Timeliness (meet deadlines, generally handle duties in an efficient and timely manner);
Helpfulness / positive attitude / diplomacy;
Organization (tidy and efficient workspace and electronic files);
Multi-tasking (prioritizing and juggling various tasks effectively);
Attendance / punctuality.